St Lucie County
Florida

Action Item
4611

Sterling Facilities Services (SFS) Agreement with Ewing Cole, Inc. - Architectural Services at Sports Complex

Information

Department:County AttorneySponsors:
Category:Agreement

Attachments

  1. Printout
  2. Ewing Cole, Inc. Contract

Financial Impact

Funding is available from the proceeds of the 2017 Stadium Bonds; account string 363-7210-563000-75201.

Previous Action

NA

Recommendation

Staff recommends that the Board approve the proposed Agreement between SFS and Ewing Cole and determine that the agreement terms are fair, competitive and reasonable.

Background

On August 3, 2016, responses to RFQ No. 16-051, were opened.  Three proposals were received; 522 companies were notified and 73 RFQ documents were distributed. 

The purpose of this Request for Qualifications is to identify and hire a prime Architectural firm that is the most highly qualified to provide Architectural and Related Engineering Professional Services for the design, development, renovation and construction of the St. Lucie County Sports Complex.

The Project contemplates the design and construction of improvements to the Sports Complex including the stadium amenity, concourse, and vertical transportation upgrades; a new outfield walkway to create a 360-degree concourse experience; a new artificial turf playing field, new covered batting cages, and other practice facilities enhancements; little league/softball complex; recreation and study spaces, and dining hall; new or removal major and minor league team clubhouses including weight and training rooms and a 200-seat shared auditorium; offices and conference space for major league, minor league, and Florida operations staff; and parking and loading facilities to serve the aforementioned improvements.

On September 29, 2016 and on October 11, 2016, the selection committee met and evaluated and ranked the proposals that were received. 

The short-listed firms in order of ranking were as follows:

1.              Ewing Cole - Philadelphia, Pennsylvania

2.              HKS - Orlando, Florida

      3.              Fawley Bryant - Sarasota, Florida

 

On October 18, 2016, the Board approved the shortlist and authorized staff to negotiate a contract with the top ranked firm, Ewing Cole.  Negotiations with Ewing Cole could not be finalized until the stadium financing was completed in late June of this year.

 

Attached to this memorandum is a copy of the proposed Agreement between Sterling Facilities (SFS) and Ewing Cole.  The proposed compensation is $4,275,000.00 plus reasonable out-of-pocket expenses not to exceed $250,000.00.  The proposed compensation includes a cap of $500,000.00 for sub-consultation participation.  Pursuant to the January 24, 2017 Amended and Restated Facilities Use Agreement between the County and SFS, the Board of County Commissioners has final approval rights to the proposed Agreement limited to whether the Agreement terms are fair, competitive and reasonable.  County staff and the County's special counsel were involved in the negotiations and drafting of the agreement.  The County's special counsel, confirms that the contract terms are fair, competitive and reasonable.

Meeting History

Sep 5, 2017 6:00 PM Video Board of County Commissioners Regular Meeting

Dan McIntyre, County Attorney, presented this item.

On August 3, 2016, responses to RFQ No. 16-051, were opened. Three proposals were received; 522 companies were notified and 73 RFQ documents were distributed. The purpose of the Request for Qualifications was to identify and hire a prime Architectural firm that is the most highly qualified to provide Architectural and Related Engineering Professional Services for the design, development, renovation and construction of the St. Lucie County Sports Complex. The Project contemplates the design and construction of improvements to the Sports Complex including the stadium amenity, concourse, and vertical transportation upgrades; a new outfield walkway to create a 360-degree concourse experience; a new artificial turf playing field, new covered batting cages, and other practice facilities enhancements; little league/softball complex; recreation and study spaces, and dining hall; new or removal major and minor league team clubhouses including weight and training rooms and a 200-seat shared auditorium; offices and conference space for major league, minor league, and Florida operations staff; and parking and loading facilities to serve the aforementioned improvements.

On September 29, 2016 and on October 11, 2016, the selection committee met and evaluated and ranked the proposals that were received. The short-listed firms in order of ranking were as follows:

1. Ewing Cole - Philadelphia, Pennsylvania

2. HKS - Orlando, Florida

3. Fawley Bryant - Sarasota, Florida

On October 18, 2016, the Board approved the shortlist and authorized staff to negotiate a contract with the top ranked firm, Ewing Cole. Negotiations with Ewing Cole could not be finalized until the stadium financing was completed in late June of this year.

The proposed compensation is $4,275,000.00 plus reasonable out-of-pocket expenses not to exceed $250,000.00. The proposed compensation includes a cap of $500,000.00 for sub-consultation participation. Pursuant to the January 24, 2017 Amended and Restated Facilities Use Agreement between the County and SFS, the Board of County Commissioners has final approval rights to the proposed Agreement limited to whether the Agreement terms are fair, competitive and reasonable. County staff and the County's special counsel were involved in the negotiations and drafting of the agreement. The County's special counsel, confirms that the contract terms are fair, competitive and reasonable.

Staff recommends that the Board approve the proposed Agreement between SFS and Ewing Cole and determine that the agreement terms are fair, competitive and reasonable.

Chairman Dzadovsky commented that if the Board moves forward with this item, the county’s facilities staff needs to have input and work closely with the architects in order to make sure that they adequately plan for space.

The County Attorney indicated that the County has met with the architects and the Mets and have expressed their concerns about making sure that there is enough public space and space for the county’s facilities to ensure that they do not have ongoing maintenance problems. He said they shared the Chairman’s concerns and intended to address them.

The County Administrator, Howard Tipton, indicated his agreement with the concerns and said that addressing those concerns was a process that they are working on.

Commissioner Mowery motioned to approve the item. Commissioner Townsend seconded the item and the motion carried 4-0.

RESULT:APPROVE [UNANIMOUS]
MOVER:Tod Mowery, District No. 2, Vice-Chairman
SECONDER:Cathy Townsend, District No. 5
AYES:Chris Dzadovsky, Tod Mowery, Linda Bartz, Cathy Townsend
ABSENT:Frannie Hutchinson